FREE Tutorial
MANAGING FOLDERS
DESCRIPTION
This tutorial is from our CLAIT course managing folders with Windows XP and explains how to create and manage folders within Windows XP.
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TUTORIAL TAKEN FROM COURSE :
CLAIT LEVEL 2 - MANAGE AND INTEGRATE FILES WITH WINDOWS AND OFFICE XP
FULL COURSE DETAILS
This course is designed to help you to obtain the skills and knowledge required for CLAIT Level 2 Unit 1 "Create, Manage, and Integrate Files". You will learn to use Office 2002 to create a document incorporating different types of data. You will learn to manage files using Windows and to use Word to create documents incorporating tables, imported pictures and workbook data, and page layouts with headers/footers. You will also learn to create basic worksheets and charts using Excel.
TO ACCESS THE FULL COURSE AND HUNDREDS OF OTHERS, CLICK HERE.
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Create a Folder
You can create folders on any disk drive, within another folder, or on the Windows Desktop. You should generally use one location (such as My Documents) in which to store the data files that you create. This makes it easier to find and maintain your work.
If you are working on a network, you might already have folders set up for you to use, in which case you should use the folder(s) allocated to you.
You should make use of subfolders to organise your work further. For example, you would create a subfolder to store all files relating to one particular project.
To create a new folder
In the My Computer window, open the object in which to create the folder (for example, My Documents  )
From the File menu, select New then Folder
OR
Right-click an empty part of a folder then from the shortcut menu, select New then Folder
OR
From the Common Tasks pane, select Make a new folder
The new folder appears with a temporary name.
Type a name for the new folder, and press the Enter key
To create a subfolder
In My Computer, open the folder in which you want to create a subfolder (for example, open My Documents)
From the File menu, select New then Folder
OR
Right-click an empty part of the folder then from the shortcut menu, select New then Folder
OR
From the Common Tasks pane, select Make a new folder
The new folder appears within the parent folder with a temporary name.
Creating a subfolder in My Documents
Type a name for the new folder, and press the Enter key
Rename a Folder or File
Before you rename a folder or file, make sure that what you do will not impact on other users. If the folder/file is shared, renaming it might make it hard to find for other people. Also, do not forget the new name, or you may have trouble locating it yourself.
Security settings may prevent you from renaming a folder stored on a network drive. Also, you cannot rename a file if the file has been opened (either by you or on someone else's workstation).
To change the name of a folder or file
In My Computer or Windows Explorer, select the icon you want to rename (Do not open it!)
From the File menu, select Rename
OR
Click on the icon with the right mouse button, and from the shortcut menu, select Rename
OR
From the Common Tasks pane, select Rename this folder/file
OR
Click on the name of the folder/file you want to change (Be sure to click the name of the folder/file and not its icon)
Type the new name, and then press Enter
Select and Move Multiple Folder and File Icons
You can move, copy, and delete more than one folder and/or file at a time by selecting several icons at once.
To select multiple folders and files
Hold down the Ctrl key and then click each file/folder you want to select
To select a group of files that are next to each other
Select the first file/folder in the block then hold down the Shift key and select the last file/folder
OR
Hold down the mouse button and drag a rectangle around the files/folders you want to select
Using the mouse to select a group of folders
To select all the files and folders in the window
From the Edit menu, select Select All (SpeedKey: Ctrl+A)
Delete a Folder or File
Deleting a folder also deletes any files and subfolders stored within it.
Always think carefully when deleting data. Make sure it is what you intend to do. While you can recover files and folders deleted from the local hard drive, objects deleted from a network drive or removable disk cannot usually be restored. Do not delete system folders or files under any circumstances.
To delete a folder or file
In My Computer or Windows Explorer, select the folder(s) and/or file(s) that you want to delete
From the File menu, select Delete (SpeedKey: Delete)
OR
Click on the folder with the right mouse button and select Delete
OR
From the Common Tasks pane, select Delete this folder/file
The Confirm Folder Delete dialogue box is displayed.
Confirm Folder Delete dialogue box
Click Yes to move the selected folder(s) and all its contents or the selected file(s) to the Recycle Bin
Another warning may be displayed if the file has the read-only attribute set or if it is a program or system file.
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